Legal
Privacy Policy
Effective September 25, 2026
1. Who we are
BarnBrief (“we”) runs barnbrief.com, barn management software for equestrian facilities: care logs, scheduling and competition records for the horses in a barn. This policy explains what we collect when you use the site, why, who helps us process it, and how to have it corrected or deleted. Questions: support@barnbrief.com.
2. What we collect
- Account details. Your name and email address. If you sign up with a password, we store only a one-way hash of it, never the password itself. If you sign in with Google, we receive your name, email address, and profile picture from Google; we do not receive your Google password.
- Sign-in sessions. For each signed-in session we keep the IP address and browser type it came from, to keep your account secure.
- Your barn’s records. The barn you set up and its members, the horses you add and their details (including owner names), care log entries, scheduled appointments and shows, and who entered each one. These are visible only to people in your barn.
- Usage analytics. We use Google Analytics to understand which pages are used, through cookies it sets. It collects information such as pages visited, approximate location, and device type.
We do not collect payment card details on this site, and we do not sell your personal information.
3. How we use it
- To create and secure your account, including confirming your email address and resetting passwords.
- To keep your barn’s records and show them to the people in your barn.
- To find and update your horses’ competition records from public sources. Only the horse’s show name and the identifying details you enter are used for this, never your care log or schedule.
- To send account emails and notices about your horses’ records.
- To enforce usage limits and prevent abuse.
- To understand how the site is used so we can improve it.
4. Who processes it for us
We use these service providers, each only for the purpose listed:
- Vercel — hosts the website.
- Neon — stores the database behind your account.
- Resend — delivers our emails.
- Google — “Continue with Google” sign-in, if you use it, and Google Analytics.
- Anthropic — the AI model that finds a horse’s competition record. It receives the horse’s show name and the identifying details you entered, and the public web pages it reads; it does not receive your account details, care log or schedule.
These providers may process data in the United States. We may also disclose information if the law requires it.
5. Information in competition records
Competition records compile information published elsewhere — federation results, show results, registries, and news coverage. They can name people connected with a horse, such as riders, owners, trainers, and breeders, as those sources name them, and every fact links to its source. If a record includes information about you that is wrong, or that you want reviewed, contact support@barnbrief.com.
6. Cookies
- Essential: a session cookie that keeps you signed in. The site can’t work without it.
- Analytics: Google Analytics cookies, as described above. You can block them in your browser settings or with Google’s opt-out add-on without affecting the rest of the site.
7. How long we keep it
We keep your account information for as long as your account exists. When you ask us to delete your account, we delete your account and sessions. A barn’s records belong to the barn: when its owner asks us to delete the barn, we delete its horses, care log and schedule. Competition records compiled from public sources aren’t personal to you and may be kept. Backups and email-delivery logs held by our providers expire on their own schedules.
8. Your choices and rights
You can ask us for a copy of your information, to correct it, or to delete your account by emailing support@barnbrief.com from the address on your account. Depending on where you live, you may have further rights under local law, such as the right to object to certain processing or to complain to a data protection authority; contact us and we’ll help.
9. Security
The site is served only over HTTPS, passwords are stored as one-way hashes, email addresses are confirmed before password sign-in, and access to our systems is limited. No system is perfectly secure, so please use a strong, unique password.
10. Children
BarnBrief isn’t directed at children under 13, and we don’t knowingly collect their information. If you believe a child has created an account, contact us and we’ll delete it.
11. Changes
We’ll post any changes to this policy on this page with a new effective date, and email account holders about significant changes.